Volunteer Policies, Procedures & Forms
Thank you for your interest in volunteering at Queen Anne!
For the safety and security of our students and school community, there are a couple of requirements to complete BEFORE you volunteer at Queen Anne. (Seattle Public Schools has a volunteer information page, too, that will provide more info on district volunteer requirements and policies.)
- Completed SPS Volunteer Application or QAE Volunteer Registration & Placement Survey
- Background Check by WA State Patrol (submit a form & driver's license)
- Proof of Auto Insurance to have on file for when you drive on a field trip.
- Volunteer ID to be worn while at school.
- Volunteer Guidelines to read before (and observe while) volunteering.
- Fall Volunteer Orientation Session to help new volunteers get off to a good start.
Please see below for details on each of these requirements. Questions? Feel free to email Queen Anne PTSA Parent Volunteer Co-Chairs, Heather Anderson or Karen Gigliotti.
Background Check & ID (Required)
The Seattle Public School District requires that a background check be completed before you can work with students in any capacity. Even if you don't plan on being a regular volunteer, please fill out this form now so if you discover you have time to chaperone a field trip or help out at a classroom event, you will be able to do so.
Request for Criminal History Information
Please print, fill in both sides and return the SPS Screening Form to the Office along with a copy of your driver's license or other valid ID. If you don't have access to a printer or copier, stop by the School Office; we have hard copy forms on hand and are happy to make a copy of your license for you.
Please Note: Background checks are valid for two (2) years only. If you are a returning volunteer, please check with the Volunteer Chair to make sure your form is still valid.
Proof of Auto Insurance (Required)
The Seattle Public School District requires that any volunteer driving children on a field trip MUST have a copy of their current proof of automobile insurance on file in the school Office. This requirement is in addition to the background check and copy of driver's license.
Please Note: Many auto insurance policies expire every six months. If you receive a new proof of insurance card before the end of this school year, please resubmit a copy to the School Office.
On-site Volunteer ID
Queen Anne does not yet require all volunteers to wear a Volunteer ID while volunteering on the school grounds. However, it is strongly advised. This is especially important at the beginning of the school year or whenever we add new faces. There are ID lanyards in each classroom and the library. Please use a dry-erase pen to write your name (e.g. Ms. Heather), on the outside of the ID pocket.
Volunteer Orientation (Required)
We are building a school culture of Positive Discipline & Social-Emotional Literacy to support our students' growth. To help make student-adult interactions consistent we require attendance at one of our autumn orientation sessions! We'll introduce you to the office staff and our school-wide Positive Discipline techniques, show you how to operate the equipment, where to find supplies, and more. We'll meet in the Cafeteria. Use the link above to sign-up through VolunteerSpot at your convenience. (Hint: Forms will be available for completion at that time or bring your completed forms with you.)
These will be posted in all classrooms for reference. Please respect our teachers, students & staff by observing these guidelines when volunteering. Thank you!
- Sign in/out at the main office every time you volunteer & say “Hi” to our wonderful office staff! :-)
- Wear your Volunteer ID tag while at school. Remember, not everyone may know your name.
- Please sign for no more than 2-3 formal volunteer slots per class, per week. We want to include all of the parents who want to help!
- Volunteer for an entire classroom, not just your own child.
- Try to be focused, quiet and unobtrusive in the classroom.
- Academic instruction must be left to certificated classroom personnel (district regulations). Volunteers help students practice what has been taught.
- Maintain CONFIDENTIALITY. Protect and respect information you see or hear, especially pertaining to a student's work, behavior, or background.
- Be a positive role model for our students. Be courteous and demonstrate good behavior. Our kids know the rules: BE SAFE, KIND & FAIR.
- Maintain appropriate physical boundaries. If in doubt, ask.
- Turn cell phones off or to vibrate. If you need to take a call, please do so outside of the classroom.
- While in the hall, speak quietly and keep doorways clear. Voices carry into the classrooms and are distracting to students and teachers.
- Our teachers love volunteer support, but please consult the teacher before bringing siblings or other children into a classroom with you when you volunteer & refrain from “dropping in” unless requested.
- Check with each teacher or their classroom PC(s) about his/her specific volunteer needs and address those needs before making suggestions.
Downloadable version of Volunteer Guidelines